Sort the accessory request
Separate carrying cases, support brackets and needle guide inquiries by their purchasing purpose.
Sort the accessory inquiry into carrying cases, support brackets and needle guide questions. For each line, name the equipment record that accompanies the request and identify the buyer reviewer. Ask the supplier to respond by accessory category, so separate purchasing decisions remain visible when the commercial proposal is assembled.
Link accessories to equipment identity
Collect the identification information of the equipment for which each accessory is being considered.
Attach the equipment identity relevant to each accessory question. Collect identification photographs and any drawings already held by the buyer, and label the files by purchasing item. Ask the supplier to reference that equipment record when describing a proposed accessory, then forward the reply to the reviewer responsible for the question.
Request accessory descriptions
Ask for a separately identified description and photograph for every accessory proposed.
Request an individual description for every proposed accessory rather than a combined unidentified photograph. Ask for the document title associated with each item and match those titles to the quotation schedule. Send any unclear accessory description back for clarification before comparing the proposal with another purchasing option.
Compare accessory inclusions
Ask which accessory items are included in the proposed purchase and which are priced separately.
Review which accessories belong to the current equipment request and which are additional purchases. Ask for their separate prices and proposed packing descriptions. Confirm the item identity when an accessory is substituted in a revised quotation, and request the associated description before the buyer approves the changed purchasing scope.
Ultrasound Accessories: documents to request
| Ask about | Request with your inquiry |
|---|---|
| What should the accessory category shortlist address? | An accessory request register |
| What should the accessory equipment record address? | An equipment and accessory cross-reference |
| What should the accessory description pack address? | A current accessory document pack |
| What should the accessory quotation schedule address? | An inclusion and exclusion schedule |