Describe the veterinary purchasing context
Identify the veterinary organization and the department responsible for the proposed purchase.
Identify the veterinary purchasing organization and its requesting department in the opening brief. Ask the department to describe the document review it needs for this purchase discussion. Use its questions to frame the inquiry, and keep the veterinary category name attached to the proposed item documents throughout correspondence.
Request veterinary product identification
Ask for the exact description and identification photographs of the veterinary item proposed.
Ask for a written description of the veterinary item under quotation and photographs identifying that item. Request the associated document index so the buyer can direct detailed questions to the appropriate file. Compare the identity shown on the proposal with the descriptions received before asking the department for its review.
Collect the veterinary device questions
List the receiving equipment already held by the veterinary organization and request a written response.
Collect the receiving device information available within the veterinary organization. Send the relevant labels and software details with the purchasing question. Ask the supplier to identify the proposed combination in its written reply, and give that reply to the buyer colleague responsible for evaluating the receiving equipment question.
Arrange the veterinary purchase file
Keep departmental questions, supplier replies and commercial documents together under the veterinary inquiry reference.
Keep the veterinary department request together with the item proposal and commercial questions. Ask the department to record which document questions remain unanswered. Before placing an order, confirm the requested quantity, order requirements and delivery arrangements in the purchasing correspondence, then preserve the agreed item description with the purchase record.
Veterinary Wireless Ultrasound: documents to request
| Ask about | Request with your inquiry |
|---|---|
| What should the veterinary procurement brief address? | A veterinary purchasing summary |
| What should the veterinary device description address? | A veterinary product document pack |
| What should the veterinary receiving device record address? | A receiving equipment questionnaire |
| What should the veterinary review register address? | A veterinary inquiry register |